This policy describes how this personal data must be collected, handled and stored to meet the company's data protection standards and to comply with the law.
Woodlands Vale Management Company Limited is registered under the Data Protection Act 1998 at the Information Commissioner's Office.
Registration Number ZA072976
Date registered 29 August 2014
Registration expires 28 August 2018
Woodlands Vale Management Company Limited needs to gather and use certain information about individuals. These can include customers, suppliers, business contacts and other people the organisation has a relationship with or may need to contact. This policy describes how this personal data must be collected, handled and stored to meet the company's data protection standards and to comply with the law.
This data protection policy ensures Woodlands Vale Management complies with data protection law and follow good practice. Protects the rights of its shareholders, staff, contractors, clients, customers and partners.
Is open about how it stores and processes individuals data.
Data Protection Law
The Data Protection Act 1998 describes how Organisations must collect, handle and store personal information. These rules apply regardless of whether data is stored electronically, on paper or on other materials. To comply with the law, personal information must be collected and used fairly, stored safely and not disclosed unlawfully. The Data Protection Act is underpinned by eight important principles.
These say that personal data must:
1. Be processed fairly and lawfully
2. Be obtained only for specific, lawful purposes
3. Be adequate, relevant and not excessive
4. Be accurate and kept up to date
5. Not held for any longer than necessary
6. Processed in accordance with the rights of data subjects
7. Be protected in appropriate ways
8. Not be transferred outside the European Economic Area (EEA), unless that country or territory also ensures an adequate level of protection.
People, Risks and Responsibilities
This policy applies to:
The head office of Woodlands Vale Management Company Limited.
All branches of Woodlands Vale Management Company Limited
All staff and volunteers of Woodlands Vale Management Company Limited
All contractors, suppliers and other people working on behalf of Woodlands Vale Management Company Limited
It applies to all data the company holds relating to identifiable individuals, even if that information technically falls outside of th Data Protection Act 1998.
This can include:
Names of individuals
Other information relating to individuals
Data Protection Risks
This policy helps to protect Woodlands Vale Management Company Limited from some very real data security risks, including:
Breaches of confidentiality. For instance, information being given out inappropriately. Failing to offer choice. For instance, all individuals should be free to choose how the uses data relating to them. Reputational damage. For instance, the company could suffer if hackers successfully gained access to sensitive data.
Everyone who works for or with Woodlands Vale Management Company Limited has some responsibility for ensuring data is collected, stored and handled appropriately. Each team that handles personal data must ensure that it is handled and processed in line with this policy and data protection principles.
These people have key areas of responsibility:
The board of directors is ultimately responsible for ensuring that Woodlands Vale Management Company Limited meets its legal obligations.
Data Protection Officer: Dave Griffiths is responsible for keeping the board updated about data protection responsibilities, risks and issues.
Subject Access Requests
All individuals who are the subject of personal data held by Woodlands Vale Management Company Limited are entitled to:
Ask what information the company holds about them and why. Ask how to gain access to it. Be informed how to keep it up to date.
Subject access requests from individuals should be made by email and addressed to the data controller.
Individuals will be charged £10 per subject access request. The data controller will always verify the identity of anyone making a subject access request before handing over any information.