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Privacy Policy

Woodlands Vale Management Company Limited's privacy policy describes how personal data must be collected, handled and stored to meet the company's data protection standards and to comply with the law and follow good practices. Our company needs to gather and use certain information about individuals. This includes leaseholders, family members of the leaseholder, tenants, suppliers, business contacts and others the company has a relationship with or may need to contact.

Data Protection

The General Data Protection Regulation (GDPR) supersedes the UK Data Protection Act 1998 (DPA). Significant and wide-reaching in scope, the new law brings a 21st century approach to data protection.

Woodlands Vale Management Company Limited is registered for Data Protection at the Information Commissioner's Office.
Registration No. ZA072976
Date registered 29 August 2014
​Registration expires 28 August 2020

Data Protection Law

The GDPR describes how organisations must collect, handle and store personal information. These rules apply regardless of whether data is stored electronically, on paper or on other materials. To comply with the law, personal information must be collected and used fairly, stored safely and not disclosed unlawfully.

People, Risks and Responsibilities

This policy applies to:
The registered office of Woodlands Vale Management Company Limited.
All contractors, suppliers and clients working for and on behalf of Woodlands Vale Management Company Limited
It applies to all data the company holds relating to identifiable individuals, even if that information technically falls outside of the GDPR.

This can include:
Names of individuals
Postal addresses
Email addresses
Telephone numbers
Other information relating to individuals

Data Protection Risks

This policy helps to protect Woodlands Vale Management Company Limited from some very real data security risks, including:
Breaches of confidentiality. For instance, information being given out inappropriately. Failing to offer choice. For instance, all individuals should be free to choose how the uses data relating to them. Reputational damage. For instance, the company could suffer if hackers successfully gained access to sensitive data.


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Everyone who works for or with Woodlands Vale Management Company Limited has some responsibility for ensuring data is collected, stored and handled appropriately. Each team that handles personal data must ensure that it is handled and processed in line with this policy and data protection principles.
These people have key areas of responsibility:
The board of directors is ultimately responsible for ensuring that Woodlands Vale Management Company Limited meets its legal obligations.
Data Protection Officer: Dave Griffiths is responsible for keeping the board updated about data protection responsibilities, risks and issues.

Subject Access Requests

All individuals who are the subject of personal data held by Woodlands Vale Management Company Limited are entitled to:
Ask what information the company holds about them and why. Ask how to gain access to it. Be informed how to keep it up to date.
Subject access requests from individuals should be addressed to the data controller.
The data controller will always verify the identity of anyone making a subject access request before handing over any information.

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